RCDchannel Support Wiki

Budget Lines are allotments of funding that will be used to reimburse claims within a period of time. For each Budget Line (BL), the application provides the ability to either break the budget amount out by:

1. Partner Account - dubbed Partner Accrual
2. Focus Area - dubbed Strategic Investment

This type of BL has its monies tied to individual partner accounts. Adding/subtracting from these accounts may be done by file upload or by manual credit/debit.

When doing a file upload, you can subtract from an account, by including a negative number in the file template (i.e. -500). [need confirmation]

When making a manual edit, a useful bit of functionality is the List All partners feature. Additionally, if you click on the down arrow of that button, you can specify whether you wish to see Active partners or All partners.

The Strategic Investment Budget Line consists of individual accounts that are made up of shared funds. These shared funds are made available to internal Trustees who may use this money for reimbursement activities.

The individual accounts are Admin maintained and are intended to represent the subcategories of the overall budget. For example, you may have a “Q1 Budget” with “Print Ad”, “Television”, and “Radio” sub-accounts. As claims for Television commercials come through, you may wish to use the “Television” sub account to reimburse them.

You may Add/Subtract funds by inter-budget transfers (transfers from one sub account to another) or manual credit/debit.

• For the BL Partner Account template - what accounts are listed? [awaiting clarification]

• How do I transfer funds between partner accounts? You would click through to the detail screen of a Partner Accrual BL, then click on 'List All' partners. From there you would click on 'Add/Subtract Funds Online' and add funds to the destination account and subtract funds from the source account.

• How do I “roll over” unused funds account balances from one time period to another? When you close out a budget line, you will have the option of rolling the funds over into an existing budget line or creating a new one. Of note, a roll over can only be done for budget lines of the same type. Put another way, you may only roll Partner Accrual BLs to a BL of the same type. The same holds true for Strategic Investment BLs.