help:funds:budget_lines
Differences
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help:funds:budget_lines [2009/06/08 14:04] anthony |
help:funds:budget_lines [2009/06/17 20:08] (current) anthony |
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| This type of BL has its monies tied to individual partner accounts. Adding/subtracting from these accounts may be done by file upload or by manual credit/debit. | This type of BL has its monies tied to individual partner accounts. Adding/subtracting from these accounts may be done by file upload or by manual credit/debit. | ||
| - | When doing a file upload, you can subtract from an account, by including a negative number in the file template (i.e. -500). | + | When doing a file upload, you can subtract from a partner's BL balance, by including a negative number in the file template (i.e. -500). |
| - | When making a manual edit, a useful bit of functionality is the **List All** partners feature. Additionally, if you click on the down arrow of that button, you can specify whether you wish to see **Active** partners or **All** partners. | + | When making a manual edit, a useful bit of functionality is the **List All** partners feature. |
| ===Strategic Investment=== | ===Strategic Investment=== | ||
| - | The **Strategic Investment** Budget Line consists of individual accounts that are made up of shared funds. These shared funds are made available to internal **Trustees** who may use this money for reimbursement activities. | + | This type of BL has its monies tied to accounts that have a specific theme or focus in mind. For example, there may be a new product launch, Widgets, that has marketing monies associated. Using the SI BL, an admin would create an Account of //Widgets Marketing// and use those funds when appropriate for partner activities. |
| - | The individual accounts are Admin maintained and are intended to represent the subcategories of the overall budget. For example, you may have a "Q1 Budget" with "Print Ad", "Television", and "Radio" sub-accounts. As claims for Television commercials come through, you may wish to use the "Television" sub account to reimburse them. | + | The system allows the SI accounts to be used by internal **Trustees** who are explicitly tied to the account in the SI BL setup process. |
| - | You may Add/Subtract funds by inter-budget transfers (transfers from one sub account to another) or manual credit/debit. | + | You may Add/Subtract funds by intra-budget transfer functionality or manual credits/debits. |
| ====Mini-FAQ==== | ====Mini-FAQ==== | ||
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| * **When I am adding/deleting funds from an account, there is a description field. Where does that description show up?** That description will show up on the Account Detail screen, when that particular budget line is selected. To get there, click the name of the account when it is listed beneath a BL. | * **When I am adding/deleting funds from an account, there is a description field. Where does that description show up?** That description will show up on the Account Detail screen, when that particular budget line is selected. To get there, click the name of the account when it is listed beneath a BL. | ||
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| + | * **I noticed that when setting up an Administrator's scope, I am mapping the user to Partner locations. However, when I am setting up a Partner Accrual Budget Line, I am associating funds to a whole partner. What are the implications?** Funds are associated to a partner as a whole, and Admins are associated to partner locations. An Admin who is associated to a partner location has the ability to draw on the entire amount of funds for the Partner should they so choose. | ||
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| + | * **When I delete a Strategic Investment budget line account, what happens?** When you delete a strategic account, its like it never existed. However, we only let you delete the account until a withdrawal has been made (a reimbursement, or a manual debit) | ||
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| + | * **How do I delete Strategic Investment account?** To delete this type of account, you can access an SI Budget Line, click on List All and click on the account name. From there you will be able to delete the account. Of note, if you are unsure if you will need the account in the future then you may be better off Locking the account instead of deleting it. Also, please see the FAQ above prior to deleting any account. | ||
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help/funds/budget_lines.1244469855.txt.gz ยท Last modified: 2009/06/08 14:04 by anthony